Guide to moving an office from Maryland to Washington DC

How does one approach moving an office from Maryland to Washington DC? This is a question we often get asked by our clients. While the answer is simple, the actual relocation is anything but that. Commercial relocation, also known as office relocation, is probably one of the logistically hardest moves to pull off. On top of all the regular things, you need to do in a normal move (planning, organization, etc.) you also need to worry about notifying everyone in and outside your firm about the move and make sure you’ve managed to change the address of the firm on all important legal documents.

When you take into consideration that you need to do all that and make sure you minimize the downtime of your business you quickly realize how impossible a task office moving really is. However, don’t fret. Office movers Bethesda MD are here to help!

Guide to moving an office from Maryland to Washington DC

Before you even start planning your office move there is one key thing that you must do. And that is to plan your move. While it might be a boring and arduous task it really is paramount.

We’ve already mentioned how hard, and what a logistical nightmare office moving is. There is really no need to make it even harder. However, there are a couple of things you need to know when planning an office move. The most important thing that you must review is the question of whether or not you are going to hire moving help.

1. Hire a moving company

When creating a moving plan the most important thing to consider is whether or not you are going to hire a moving company. Hiring movers has it’s ups and downs. Briefly, the pros of hiring a moving company are that it’s:

• Safer.
• Saves time and effort.
• Minimizes stress.

Which are crucial when deciding whether or not to hire Washington DC movers. On top of all that we really think that if you want to minimize the downtime of your business, and save yourself the logistical nightmare that relocating your office brings – hire help. Trust us, this is not a marketing ploy to get you to hire us. We just honestly think that commercial moves are a really complicated event that needs professional supervision.

Finding trustworthy movers.

However, just saying hire a moving company is also not good advice. You need to find reliable movers. Someone you know you can trust your companies secrets and priceless belongings. We don’t need to tell you how much a broken LCD, laptop, or any other fragile electronic device can cost in today’s economy.

That’s why we recommend that you do your research. Ask around. Find which movers fit your needs and you who can entrust your belongings to. A little bit of research now can pay dividends further down the road.

2. Moving an office from Maryland to Washington DC by creating a checklist.

After you’ve created your moving plan – decided whether or not you are going to hire a moving company, created a moving budget, and informed everyone of the move, it’s time to put that plan into action.

The best way of going about this is to create a checklist of actionable tasks. So, what we recommend is to grab a pen and paper (or an electronic device) and get to work. First, we recommend that you write all the tasks that come to mind pertaining to the goal you are trying to achieve (ie. the relocation of your office). Second, you should prioritize those tasks by importance – high, medium, and low. Third, do the most important task. After you’ve ticked the checkbox proceeded to the next important task and so on until you have no tasks left.

3. Bonus tips that will help speed up your office move from Maryland to Washington DC.

There are a couple of things we think are also important if you want to speed up your moving process. Now, if you’ve hired a moving company, created a moving checklist you are well on your way to having a really fast relocation. However, there is a way to decrease the amount of downtime your company will have even more. Here are some tips you should be on the lookout for if you want to make sure that you move on a deadline in time.

Ask your employees to pack their belongings

While it’s true that the reason why you hired a moving company in the first place is for them to pack and relocate all your belongings, a great way to speed up the moving process is to ask your employees to pack all their belongings and relocate them. However, we don’t mean the big stuff such as desks, computers, and chairs. Rather, we mean the simple things like their personal cases, items, and belongings they have on their desk, etc. As we have mentioned, this will speed up your moving process quite a bit as the movers will only need to pack and relocate the big and bulky furniture pieces.

Move the IT department first

When creating a moving plan the most important thing to take into consideration, alongside creating a moving budget and hiring movers is to take into consideration that moving the IT department of your firm always should be the first thing to do. The reasoning for that is simple. They’ll have to set up the servers, networks and connect all the other computers from your firm to the grid. The only way they can do that fast and efficiently is if you relocate them first. This way, they’ll be allowed to set everything up. Also, they’ll be able to hide all the cables better as they’ll be in constant contact with the contractors who will be on-site working the necessary reparations.