Step-by-step commercial relocation checklist
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Moving is a very difficult process. Especially if you are moving your whole business. There are so many things you need to think about, you will feel like the weight of the world is on your shoulders. You have to move not only your office equipment but also request for your employees to move to another town if that is possible. In addition, your company will be at a profit disadvantage because work will most probably have to stop for a couple of days. That is why you need to know every single thing about a commercial move. And, for that reason alone, we have created this article. We want to help you create the perfect commercial relocation checklist. This checklist will be the first step you need to take in your office moving process. So, without any further ado, let’s dive in!
Commercial relocation checklist – what’s to know?
So, we already told you that this is not going to be easy. In order to do this correctly, there are many things you need to do. In order for everything to go smoothly, you need to create a plan. You need to create a checklist, hire a reliable long-distance moving company, make an inventory, pack everything up, and of course talk to your employees about the move. Let’s see what is the best way to do this.
Making proper organization
This is the first thing you absolutely need to do. You need to be properly organized. Proper organization is vital to everything in life, and that applies to moving as well. One of the best ways to be properly organized during a move is to create a commercial relocation checklist. A relocation checklist needs to contain every single thing you plan on doing during the move. So, grab a pen and paper and start writing! First of all, you need to hire a good moving company. Then, you will have to see and map out everything you want to move and make an inventory. Furthermore, you should consider getting packing services, and talk to your employees about the whole moving process. We will now talk about creating the perfect relocation checklist. So, take notes!
Gathering your employees for a meeting
When you decide to move office, your employees are the first ones you need to tell. They are the cogs that make your company run, so they are indispensable. It is of utmost importance that you be sure that everyone is on the same page when it comes to the move. You can even ask them if they want to participate in the moving process and of course, mention the bonuses they are going to receive. If you do not plan on compensating your employees for the work they are not supposed to do, do not bother asking. In addition, if someone refuses to help, under no circumstances should you consider penalizing them in any way. Moving office is not in their job description (unless you own a moving company).
Hiring a reliable moving company
For this step, it is very important to get a reliable moving company. There have been too many situations when moving companies scammed their customers. This occurrence was reaching an all-time high before the commercial development of the internet. Now, it is becoming a little safer but you still have to know how to spot moving scams. With that out of the way, let’s see what you need to do to get a reliable moving company.
Try asking your friends, colleagues, or business associates if they know about any commercial moving companies. If they moved office recently, they will most likely be able to recommend a company to you. However, if they do not know, worry not! There are still ways to do this. It is the second decade of the 21st century after all! So, go online and visit a website such as BBB or Yelp. These websites offer company reviews from real people so you can see which companies are going to be there for you in your time of need, and which are going to beat around the bush.
Make an inventory and start packing
Next up on the list, packing. But before you start packing, you need to know what you are packing. So, grab a pen and paper (again) and go around the office documenting every single item you plan on moving. When you do that, you should also try to divide the items by type. This is important because you will have an easier time packing everything up this way.
If you hire packing services, this is exactly the way they are going to do this. You can do this by getting colored stickers or another sort of labeling and stick it on the boxes containing a certain sort of item. You should also get a lot of packing supplies such as packing tape, plastic wrap, packing paper, foam nuggets, air-filled wrap, and of course, different sized boxes. Moving blankets are also a great addition when moving furniture so that the items do not get damaged.
The importance of different sized boxes
Getting different sized moving boxes will do wonders for your packing efficiency. This is because you will be able to pack bulkier and heavier stuff in bigger boxes, and smaller and lighter stuff in smaller boxes. This will allow you to efficiently load the moving truck by putting the heavy, sturdy boxes to serve as a foundation to smaller boxes. Then you can also use smaller boxes to fill the gaps in the truck. This is called the Tetris method and all moving companies are using it! It would be wise for you to follow suit if you want your commercial relocation to work, and to fulfill your moving checklist.
Well, with all that said, good luck with your move!