How to organize an office relocation on short notice

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In case you have to organize an office relocation on short notice, you probably do not know where to start given that you do not have too much time. You must have been wondering how will you manage to relocate all that office equipment, computers, and office furniture. But, don’t despair! There is a solution to your troubles. The first thing you should do is find professional and reputable office movers Gaithersburg MD. After you find the right moving ally, it is time for planning. Follow our tips and you will be packed and ready to move in no time.

How to professionally organize an office relocation on short notice

Office relocations are not easy at all. As a matter of fact, they are quite complex, since you need to balance between managing business, your employees, clients, and the relocation. That is why you need to be well-prepared and have a solid plan. The period while you organize an office relocation is extremely important because if you make a bad movie, there might be a chance you lose clients. However, it is important not to panic, but to start making plans. You should make a list of all the things you need to do. Having a to-do list will be of great help. It will keep you organized and lower the chance of forgetting something. Nevertheless, if you are not sure about your organizational skills, it is always a good idea to look for professional moving companies Gaithersburg MD has to offer. Seeking professional help is a good option since movers have a great deal of experience in office relocation, and you won’t have to worry about a thing. If you have professional movers on your side, you won’t have any losses.

A woman planning office relocation
In order to organize office relocation on short notice properly, you need to have a solid moving plan.

Make a list of your inventory

Once you have a list of all the things you need to do, it is time to make another list – a list of your inventory. You need this list because you have to have a clear idea of what you are moving to a new address. List all office furniture you want to take with you, as well as all electric devices and computers. This way,  you will know what resources you are going to need to have a smooth relocation. Given that you are moving on short notice, you will probably need a storage solution as well. If your new place is not ready for you to move in, storage is a good solution. You can keep there your office inventory until you need it.

Manage your time properly

When you have to organize a short notice office relocation, then the most important thing is to know how to manage your time. That is why you will need to have some time management skills. You must be aware that you will spend some time planning important tasks and you need to plan that time properly as well. However, if you have good time managing skills, you won’t have troubles or difficulties with organizing your office relocation.

A woman sitting on the floor surrounded by moving boxes
Once you have a moving plan, you should set a moving budget as well.

Make a moving budget

Before you start packing your office inventory, you need to know how much the relocation will cost you. Calculating a moving budget is essential because you do not want to be surprised at the end of the relocation. Make sure you include the following in your budget:

  • Preparing inventory for the relocation, such as dismantling and after relocation the assembly of the furniture
  • adequate packing materials – you will need professional packing material because you will want your items to stay safe during transportation
  • packing or shipping service – this is an additional moving service and it can add to your moving budget. Movers and packers in Maryland have great packing service at a reasonable price.
  • transportation – people often forget that they have to pay for transportation of the inventory.

Inform your employees and clients about relocation

Once you decide to move your office, one of the first things you have to do apart from setting a budget, is to inform your employees and clients. If you want to have a relocation without any quarrels you need to inform your colleagues in a timely manner.  People feel resistance to change and that is natural. Therefore, if you want to prevent problems you need to listen to the opinion of your employees. Let them express their concern regarding the relocation. This way you will prevent many problems, but you will also gain trust and respect. Explain to them why the relocation on short notice is necessary and let them process the information. Once they understand why moving the office is obligatory they will easier accept the fact that they will have to work at the new location.

People at the party
Organize a party after successful office relocation

Moving day will be exciting

Moving day is here and it is going to be exciting! If you have organized everything properly and have a solid plan, moving day will go smoothly. Your job on a moving day is to provide a good atmosphere and to stick to a plan. Let your office movers take care of everything else, while you make plans for what your new office will look like.

Organize a party after relocation

If you want your colleagues to feel comfortable and happy about relocation, organize a party. It is not easy to organize an office relocation on short notice, so the party will make you feel good too. Have a great time with your employees and enjoy your new working environment.

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