How to organize documents when moving

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Moving can be hectic and hard to deal with. And we all know that it’s very easy to lose track of something when you are in the middle of chaos. While losing or forgetting some things like a pair of shoes or your Christmas decorations is not that big of a deal, I can’t say the same for your paperwork. If you forget to pack and move your most important documents you can end up being in big trouble along the way.

Just imagine the trouble you’d had to go through if you lost your passport for example. Maybe your long-distance movers Maryland would be willing to go back and get it for you, but if you ask me it’s better to make sure that you don’t forget anything in the first place. If you are neat and meticulous it sure will help. But if you really want to make sure that you don’t leave behind any important paperwork then you need to be organized also. And if you continue reading you’ll see all the best tips for how to organize documents when moving.

Why you should get help from professionals

Planning the whole relocation and then executing that plan all by yourself is hard. You’ll have a million things to worry about and then some. And that makes the chance of forgetting something big if you ask me. But if you were to get help from someone the chances of that happening would be a lot smaller. One way to be positive that every single item you possess will be packed and delivered to your new home is by hiring moving services Rockville MD. Because who’s better to turn to for help then professional movers?

woman relaxing
If you hire a reliable moving company you won’t have anything to worry about.

The movers that are responsible for moving your household will make sure that they pack everything that’s in your home. They’ll check every drawer and every corner. They’ll go to your basement and your attic and find everything you possess and pack it. And after that, they’ll double-check that they didn’t leave anything behind before they get on the road. But still, if you are moving on a tight budget you don’t have to take all of their services. You can discuss with them and organize a relocation tailored according to your needs and your moving budget.

How to declutter and organize documents when moving

You will want to do something first whether you decide to pack everything yourself or you get packing services. And that thing is to declutter before you start packing anything! And I can’t stress enough how important this is if you want to organize documents when moving. The fewer documents and paperwork you have the easier it’ll be to pack it and move it. And if you are hiring professionals to do this job then you’ll even save some money.

papers - how to organize documents when moving
Because packing ten piles of paperwork is not the same as packing three piles.

The easiest way to declutter is to set some rules for what is important and what’s not. So, before you start throwing anything you should take your time to think about what you have and what is important. Of course, you probably won’t remember every piece of document that you mustn’t throw away. But it will be easier for you to decide once you are surrounded by countless papers that all seem important. And it’ll also make organizing documents when moving a lot faster.

Make a checklist to help you declutter

To make things a little easier, I’ve come up with a list of documents that you absolutely can’t forget. You can take it as a basis for your list and just adjust it as you please. Or if you have nothing to add to it, you can use it as a checklist. So, here’s the list:

  1. Personal ID documents. This covers all the certificates (birth, marriage, divorce, etc.), passports, driver’s licenses, social security cards, and so on.
  2. Documents related to education and work. All the documents you have from school to your past jobs are in this category. So, your high school diploma, transcripts, professional licenses, letters of reference, degree certificates, acknowledgments, proof of attending workshops, and so on.
  3. Property-related documents. Staring from your home and vehicles you should have every document that is property-related in one place. That includes selling and buying agreements, mortgage documents, insurance policies, lease copies, registration documents for your vehicles, etc.
  4. Medical and veterinary records
  5. Financial documents. Think about everything bank-related. So, start with your income tax papers, tax receipts, tax deduction bills, then go to loans, bank account and transaction statements, saving statements, etc.
  6. Moving-related documents. This is something people tend to forget and you need to have every document your residential movers gave you in one place. Apart from the Bill of lading, written estimated, declaration forms, and receipts you should put your home inventory, the moving calendar, and checklists.

Once you go through every document you will inevitably have a stack of papers that you need to throw away. But what I’m asking you to remember is to don’t just throw it in the first bin you come upon. Please, take the time to properly dispose of those documents so that they can be recycled.

One last thing to do to organize documents when moving

Once you finish decluttering you are still not done with your paperwork. There’s one more thing to do if you want to properly organize your documents. And that thing is to separate them into categories. If you do this you’ll avoid having to deal with mixed documents.

Binders are heaven-sent for that task!

If you want to organize documents when moving and have a little fun along the way you can find colorful binders on the Amazon or some other website. Try using different-colored binders for different categories because it’ll be easier to find documents later. And you can use the same categories from the checklist above if you found them useful. With that, you’re done with organizing your paperwork for your upcoming relocation!

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