Moving your office to Washington
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Moving is a challenging task and it is very stressful no matter if you are moving your business or you are starting a new life in a new city. The key to a successful relocation is in a good preparation plan. Excalibur Movers and Storage professional team will be more than glad to help you with moving your office to Washington.
If you are a big company you can solve this by contacting office movers Washington DC and let them conduct your move. But, if you are a small or start-up company, chances are that you will have to do it all by yourself. So, here are some tips to help you. Go step by step and everything will be fine.
Get rid of the unnecessary items before moving your office to Washington
Emptying out all the offices, packing delicate company computers, and ensuring that sensitive documents don’t get lost are some of the things on the list you need to think about. Firstly you should get rid of unnecessary items. You will certainly find your files, paperwork, and other documents in some drawers or cabinets that are accumulated over time and that you do not need them anymore. Find out what your company’s protocol is regarding the relocation and storage of the old documents so you can shred them or file some of the documents that you should keep. Keep the most confidential documents with you. Tag or bundle your documents and paperwork together, and mark them with some marker too. You can collect all the important documents inside a plastic bag or cardboard box.
Go through each drawer and get rid of the junk. Throw away dried up pens, mostly filled notepads, paperclips, and any other item that you won’t be needing in your new office. If you have some private items like photos or anything else, pack that too. Or you can return those items to your home. To pack all the inventory and office equipment, you will be needing a lot of packing supplies:
- cardboard boxes for moving your office to Washington
- bubble bags
- duct tape
- proper tools
- moving sheets or blankets
- a dolly
Office electronic devices
Once you have sorted documents, it is time to pack office electronic equipment, computers, printers, office phones, wireless routers, printers, and fax machines. The electronic devices are the most valuable items in your office. So, make sure these items are properly packed and protected from any damage during the office move in order to use them again. When packing computers, make sure all the wires are disconnected from all of its parts and pack each component carefully. Wrap and secure computer monitors, mouses, keyboards. If you are using laptops at your office then use the laptop bag to pack them. If you do not have one, you can use a small box. You can use a commercial moving service for this part.
Keep all wires and cables properly separated and organized to prevent chaotic tangling during the move. Or put them in the box with the appropriate devices. Use plenty of padding materials when packing office equipment like printers, scanners, fax machines, phone systems to provide them additional care.
The next step is to pack office furniture. Before packing the office desk, it’s better to disassemble it. Unscrew and remove all the drawers, racks, and other parts. Make sure to keep all the screws and bolts in a Ziploc bag to prevent from losing them. Wrap all the parts in protective blankets to protect them against any kind of damage and secure them with the packing tape. Before packing filing cabinets, make sure all cabinets are locked. And protect all its shelves and cabinets with a few layers of strong bubble bag. To protect the drawers from the damage it is best to wrap them with the stretch wrap.
When you get to your new location, you’ll have an enormous number of boxes to sort through so do not forget to label all the boxes and plastic bags. You can sort them by department, employee, floor, or simply by content that is inside.
Hire professional movers for moving your office to Washington
Finding a reliable moving company is a crucial thing for many reasons. Your company needs to continue with the work as soon as possible so you do not need that stress whether your office inventory is going to be damaged, lost, or stolen. So make sure you ask your movers for the insurance in case your stuff gets damaged or lost. You need to specify the type of insurance they can offer at the very beginning. So in case of damage will they be repaired, replaced, or are you going to be reimbursed. Maybe it wouldn’t be bad to make a list of all the inventory or take some photos so you can easily note if something is missing. You never know what can happen. So, be very careful when choosing your movers.
Avoid doing the moving on your own, lifting heavy items, lack of the appropriate tools, or packing supplies can lead to injuries and damage to your inventory. Let the professionals that are skilled for that type of work to conduct your moving.
Unpack your items and settle down in your new office
Once you move to your new office, you need to unpack all the items. In order to unpack the office easier, make a room plan. It can also help you prevent moving items back and forth across the office. In that way, you can easily organize and decide where you can place the furniture, as well as all the other things such as computers, desks, office supplies, etc. After moving your office to Washington you need to install furniture and technical equipment. Then it is time to organize your desk and start working again.